Inclusion is a Driver for Work Safety & Risk Reduction

Without an inclusive environment, there can be no guarantee of safety.

A bold statement but one that has many layers of truth within it.

Creating an inclusive environment – one where everyone with the capability to excel can do so – is something we accept as critical to future organisational success. We can hire better talent, retain a more diverse workforce, innovate better and so on. However for many organisations, from oil to construction, from transportation to manufacturing, there is an even more business-critical reason to do this work – and that is safety.

The business case for inclusion is strong one. The capacity for bias to unconsciously undermine inclusion and impact upon safety should not be underestimated.  Bias can undermine organisational culture, affecting behaviours and decisions and in turn having a profound impact on safety. Bias unconsciously influences decisions at every level through organisations and there are many examples of where such interference has been catastrophic both in terms of the decision making process itself and the culture it is made within.

Joshua Howgego, who reported on BP’s 2010 Deep Water Horizon disaster in the New Scientist (2015)[1], says that rig staff had tested the concrete seal on the excavated well before removing the drilling column. The results indicated that the seal was not secure and removing the column might result in a catastrophic blowout. So why were the signs ignored?  Disaster analyst Andrew Hopkins of the Australian National University in Canberra, says that workers viewed the test as a means of confirming that the well was sealed, rather than approaching it with a view to finding out whether it was sealed or not. Not only was the data review flawed by the perceived need to prove the security of the well but they dismissed compelling counter evidence.  This is confirmation bias.

‘The rig workers’ reluctance to take their test result at face value is nothing unusual. Most of us have trouble believing evidence that contradicts our preconceptions.’ (Howgego)

Commercial Insurers QBE’s ‘Issues Forum’ paper on Behavioural Safety in Construction[2] (2015) sites Buncefield (2005), the West Fertilizer Company ( 2013), The King’s Cross Fire (1987), the Herald of Free Enterprise disaster, the space shuttle Challenger explosion (1986), Piper Alpha (1988) and Chernobyl (1986), all as being attributable, at least in part, to flawed decisions, driven by individual perceptions. The report comments:

‘When considered within the wider context of a particular culture, it becomes apparent that individuals’ behaviours, and the perceptions that drive those behaviours, are key to determining the safety performance of an organisation.’

QBE’s ‘Issues Forum’ recognises that underpinning behavioural safety is a belief cycle, linking beliefs, feelings, behaviours and results in a self-affirming loop. If we believe that something is lower risk than is really the case, our confidence and bravado will drive positive behaviours that may (with a measure of good fortune) carry us through. Our perception is then reinforced and confidence increased. In reality the fundamental belief is flawed and the risk of accident increased.  So effectively our brains are designed to believe we make more reliable decisions than we do – and to encourage others to line up behind them.

The impact of cognitive biases can be seen far beyond the individual level where biases become embedded in organisational culture affecting the assumptions by which people operate. In each of the disastrous examples above, evidence suggests that the culture of the organisation influenced behaviours, fundamental decisions and ultimately safety.

The frightening thing is that often we believe we have a collaborative culture and one that carries a multitude of safety rulings – but if it is underpinned by a lack of inclusion there will be little willingness to call out an impending disaster – or even to flag an initial error as the fear of being an outsider can override any clear thought processes.

Macho Culture

Often the very environments where these actions take place can be labelled ‘macho’. Working cultures are critical to safety. Driven by the behaviours of all leaders, they can foster a productive culture that drives the strategy – or one that does not!  Truly inclusive cultures enable and engage everyone in the organisation and drive the strategy, but if the culture is undermined by bias that restricts who or what we include and how, it can severely affect safety and risk management. Robin Ely[3] and her colleague Debra Meyerson highlighted the impact of inclusion on safety in her 15 year study on oil rigs. She identified how macho cultures exacerbated poor (often) unconscious decision-making, contributing to safety issues. Ely found that:

‘Men who work in dangerous places often act invulnerable to prove their merit as workers and as men—objectives that can lead to decreased safety and efficiency. In dangerous, male-dominated work settings, men’s tendency to gain respect by demonstrating and defending their masculinity is costly. Efforts to appear invulnerable block precisely the kinds of actions that encourage safety and effectiveness.

Ely’s research revealed that macho cultures place high value on the need to prove oneself and a perception that revealing one’s weaknesses exposed incapability. The strong (conscious and unconscious) link between behaviours that demonstrated masculinity and capability was reinforced through hierarchical, command and control leadership.  With this the culture engendered an atmosphere that stifled speaking up, the ability to question, point out flawed decision-making and, worse still, the capacity to point out hazards or accident risks. Interestingly in our work today we are seeing that in some areas where gender issues are seen as the main tenant of diversity and inclusion agendas, the macho culture is in fact increasing.

Much of our work in this space centres on encouraging leaders to recognise their own biases and vulnerabilities. This extends to our lessening capability to judge talent in a changing world – in combination with our increasing desire to surround ourselves with ‘sameness’ when we feel fear –or potential fear. Affinity bias and promoting in our own image gives fuel to the macho culture as we feed a psychological need for comfort – and the repercussions can be disaterious for safety. Taking a culture of machismo and building one of openness calls upon the organisations to do many things. A mix of belief change and logical approaches are needed.

“We often draw obvious connections between business success and diversity. At Maersk when working with our Energy division on their diversity and inclusion strategy, I discovered an even more critical link between inclusion and safety. The research from Robin Ely and the New Scientist was an essential component of our Inclusive leadership training with PDT,’ adds Rachel Osikoya, Director, Head of Diversity and Inclusion at Maersk.

’Bias in any decision making needs to be called out and managed. In an operational environment such as ours, it is even more important to raise knowledge of bias and increase understanding of how behaviour and culture can have huge impacts on the decisions we make and the actions that we take. Creating a safe space to explore the unwritten rules at work and the biases that may impact our decisions is essential to creating an inclusive, safe and innovative culture.”

Driving the Change

Initially drawing a strong line between organisational success, safety and brand and how inclusion and bias reduction drives this is key. We encourage explicit conversations through training or ‘town hall’ type sessions that are embedded throughout the organisation. Although ‘Tone from the Top’ matters – having those in the culture make these connections is a bigger driver.

Secondly in order to change this we need to understand what is currently there. Examining unwritten rules – the hidden norms of the team or organisation, and reflecting on what these rules prevent – calling out issues, new methodologies, or even actually seeing the impending disaster – is critical work. Ely talks about how creating the safe psychological space is essential. To do this the leaders have to be prepared to be vulnerable way ahead of their teams.

Uncovering the affinity bias towards masculinity is essential – disengaging the deeply held links between competency and how masculine you appear is something that can be challenged with something as simple as a cartoon drawing or short video. Having people just talk about it brings it into the one for examination and reduction.

Unconscious Programming

We often speak of the ‘Disney Phenomenon’ where pre recent times we who were raised watching these cartoons had a deep unconscious programming as to what men and women did. The model of handsome/being strong/making decisions and eventually saving the situation (and often the girl) is alive and well within most post 20 year olds and contributes to this. But what of the quiet, small statured guy in the corner? The introvert who learnt long ago not to say too much or to challenge too hard? Who is part of the team because of his technical excellence – and tolerated rather than included? He does not have the right image, banter or experiences to be welcomed in to the club. But he may be the one with the foresight to see the red flag ahead of the situation that could damage the organisations brand forever.

Often organisations that have a lack of inclusion also are still reliant on a hierarchical structure. This link between lack of inclusion, hierarchical cultures and safety reflects James Reason’s established Swiss Cheese Model[4], to ‘unsafe supervision’, the ‘preconditions for unsafe acts’ and the ‘unsafe acts’ themselves. For example; an excluding hierarchical culture, intolerant of challenging views and where, macho behaviours are linked to high capability, will lead to ‘unsafe supervision’. Leaders will consciously or unconsciously endorse the culture through comments, ‘banter’ and body language. They choose to listen to those who are ‘in’ and those who offer warnings and concerns are derided, dismissed or unheard. This creates a strong ‘precondition for unsafe acts’, lower assessment of risk and higher levels of risk taking, increasing the likelihood of ‘unsafe acts’ occurring.

Alex Hall, Executive Vice President, Environmental Health and Safety at Suffolk Construction concurs: “What really needs to be highlighted is that the willingness to discover one’s vulnerability is the antithesis of weakness. Only through a combination of using independent data analytics, diverse H&S committees, and having independent (i.e. not operationally managed) H&S professionals can we expect to develop a truly risk aware culture.”

The Exclusion Factor

At Enron, the culture of creative risk taking, resistance to bad news and fierce internal competition was ‘a poignant example of the destructive power of unconscious bias in the work place[5]‘. Highlighted by Hogan in their 2011 paper[6], that, especially when they come from a leader, ‘values and unconscious biases govern decision-making, determine leadership style, and drive organizational culture’. In this case a strong excluding culture that resulted in catastrophic failure.

Cultural flaws, it is argued, (Diane Vaughan 1996)[7] heavily contributed to the NASA Challenger shuttle disaster. Vaughan suggests that ‘deviance’ from the norm had become institutionalised and highlights ‘an incremental descent into poor judgment’ which leads to the disastrous decision to launch, concluding ‘fundamental issues pertaining to the behaviour of organisations and their environmental and cultural context, shapes the actions taken by individuals.’

Creating Inclusion

The solution is to create an inclusive environment where people can be heard and individuals are enabled to excel.  Kotter[8] recommends developing a sense of urgency among large numbers of people.  There has to be a widely understood personal and business case for inclusion driven by very real benefits to business strategy.  Such a culture shift has to be seen to be driven from the top and authentically practiced by leaders while, at the same time, driving wider engagement and opening discussions across the organisation.  Change has to start with individual recognition of our own behaviours and biases, leaders need to take responsibility for building their own and then others’ awareness supporting them and enabling a safe psychological space.

We are often asked if what we are asking of our clients is to ‘work with people we don’t like.’ Translated into this work the answer is clear. In committing to an inclusive environment where bias is reduced and difference is welcome – we have to ‘learn to like more people.’

By liking we respect, trust and listen to these who are not the ones traditionally we believed would keep us safe – but to those who actually will do.

[1] Joshua Howgego New Scientist August 2015

[2] 5632CC ISSUES FORUM BEHAVIOUR SAFETY IN CONSTRUCTION AUG2015

[3] Robin J. Ely, Debra Meyerson UNmasking Manly Men: July–August 2008 issue of Harvard Business Review

[4] James Reason (1990). Generally referred to as the “Swiss cheese” model of human error

[5] Free, Clinton et al. “Management Controls: The Organizational Fraud Triangle of Leadership, Culture and Control in Enron.” Ivey Business Journal. July 2007. <http://wwwold.iveybusinessjournal.com/article. asp?intPrintable=1&intArticle_ID=701

[6] Hogan (2011) the power of unconscious biases (the impact of values on team dynamics and corporate culture) file:///C:/Users/jeremy/Documents/My%20documents/NEW%20reading/the_power_of_unconscious_biases_has_-_oct_11.pdf

[7] The Challenger Launch Decision:  Risky Technology, Culture, and Deviance at NASA  Author: Diane Vaughan Publisher: University of Chicago Press, Chicago and London Publication Year: 1996

[8] Kotter Rathgeber (2016) “That’s not how we do it here!” Penguin Random HouseUK

By |2017-11-27T13:19:49+00:00November 27th, 2017|Blog|Comments Off on Inclusion is a Driver for Work Safety & Risk Reduction